The d|sign Desking Add-On is a powerful, all-in-one solution for managing hot desks, meeting rooms, and tenant spaces within an organisation. Designed for hybrid workspaces, co-working hubs, corporate offices, and managed business centres, this system combines real-time desk booking, workspace allocation, and live occupancy tracking into a dedicated, centralised portal. With on-screen booking, live availability updates, and seamless integrations, organisations can optimise their workspace for flexibility, efficiency, and ease of use.
Effortless Desk & Room Booking
Users can reserve workspaces in advance or on-demand.
Centralised Workspace Management
Administrators can allocate, reassign, and track all desk and room usage.
Live Occupancy Status
Instantly see which desks or rooms are in use, booked, or available.
On-Screen Hot Desk Booking
Employees can check availability and book desks directly from kiosks or room screens.
Conflict & Clarity Management
Prevent double bookings, identify clashes, and manage workspace assignments dynamically.
Potential Use Cases:
- Corporate Offices & Hybrid Workspaces
- Enable staff to reserve a desk remotely or via an on-site touchscreen.
- Show live availability on digital signage screens at office entrances.
- Allow team leaders to pre-book spaces for collaborative work sessions.
- Co-Working & Serviced Offices
- Give tenants visibility of available workspaces and meeting rooms.
- Display long-term allocations for private offices while keeping shared spaces flexible.
- Provide digital directories to help visitors find individuals or organisations.
- University & Campus Hot Desking
- Allocate and manage study spaces for students and faculty.
- Provide real-time desk availability across multiple buildings or libraries.
- Allow students to self-book desks for specific time slots.
- Public Sector & Government Offices
- Support flexible work arrangements for rotating teams.
- Streamline space allocation for visiting professionals and part-time staff.
- Integrate with security and visitor management systems for controlled access.
Business Benefits:
- Optimised Office Space Usage – Ensure maximum efficiency by avoiding underutilised or overbooked desks and rooms.
- Improved Employee Experience – Enable seamless desk allocation, ensuring employees always have a suitable workspace.
- Reduced Admin Workload – Automate desk management, freeing up reception and office staff.
- Supports Hybrid Working – Employees can book desks for specific days, times, or recurring schedules, making hybrid work seamless.
- Customisable for Different Workplaces – Suitable for corporate offices, co-working spaces, business centres, and serviced offices.
Additional Features:
- Dedicated Receptionist & Admin Portal
- Central hub for desk and room management.
- Live view of workspace availability and current occupancy levels.
- One-click resolution of booking conflicts or space reallocation.
- Interactive On-Screen Desk Booking
- Touchscreen-enabled kiosks allow employees to find and book an available desk instantly.
- Digital room signage outside meeting rooms lets users check availability and book on the spot.
- QR Code Integration – Users can scan desks to check-in or reserve them.
- Real-Time Desk & Room Status Updates
- Colour-coded indicators for free, reserved, or occupied spaces.
- Live updates displayed on signage screens throughout the office.
- Automated check-out system to free up abandoned bookings.
- Advanced Booking & Scheduling Options
- Pre-book desks for specific days or recurring schedules.
- Set booking rules and time limits to control desk usage.
- Automatic cancellations for no-shows to maximise availability.
- Seamless Integration with Other d|sign Apps
- Events & Room Booking – Link meeting rooms and event spaces with desk reservations.
- Tenants – Associate desks with specific organisations or departments.
- Wayfinding – Help users find their booked desks or available spaces.
- Live Rosters – Show where colleagues are seated for better team coordination.